Safety protocols mark the document signed in partnership with UBRAFE.
The vaccine for the new coronavirus has finally reached Brazil. However, until the whole population has been immunized, it is necessary to continue following all the safety protocols recommended by the World Health Organization (WHO), such as, for instance, in the resumption of events after the standstill of the agenda due to the social distancing imposed for the containment of the disease. For this reason, the Brazilian Association of Events Companies, in partnership with the Brazilian Union of Promoters of Fairs (União Brasileira de Promotores de Feiras – UBRAFE) has published a handbook for the recuperation of the sector.
Thus was born the handbook Events Market in Brazil – Covid-19. Post-Pandemic Activities – a document with guidelines necessary for the standardization of the activities of event companies and professionals in the post-pandemic period. With the aim of rebuilding the confidence of sponsors, exhibitors and, mainly, the general public, the list of recommendations is composed of 5 stages: social distancing, personal hygiene, sanitization of ambiences, communication, and monitoring. Check out below the measures that will be taken for safely receiving the public.
Measures for social distancing
.A distance of 1.5m between persons in the lines formed for entrance to the event, as well as at the accreditation desk and at the Exhibitor’s Service Center.) – MANDATORY;
.Warn participants with symptoms not to participate – MANDATORY;
.Greater distance between tables at Food Centers. MANDATORY;
.In the case of events that have “audiences”, such as congresses, have seats with at least 1m distance between them, or skip a seat – MANDATORY;
.Keep the venue well ventilated, with windows open if possible – RECOMMENDED;
.In the event, maintain a distance of 2m between persons – RECOMMENDED;
.Open and ventilated booths (except storages), and wider streets and corridors – RECOMMENDED;
.Implantation, when possible, of one-way corridors to coordinate the flux of clients in halls, pavilions, and in the booths themselves – RECOMMENDED.
Measures for Personal Hygiene
Decontamination center at the entrance to events = alcohol gel, disposable tissues with alcohol for cleansing bags, wastebaskets, temperature monitoring, sanitized masks and badges – MANDATORY;
.Use of masks by all the participants (staff, exhibitors, visitors and lecturers) throughout the whole event (mounting, during the event, dismounting, delivery of material and moving of cargos) – MANDATORY;
.Spots in every street of the event with sinks, paper towels, soap dispensers, alcohol gel, at the disposal of participants – RECOMMENDED;
.Exhibitors should also have alcohol gel available in their booths – RECOMMENDED.
Measures for Sanitization of Ambiences
.Access to entrance hall of the event covered by a carpet containing disinfectant – MANDATORY;
.Specific place for discarding masks – which must be removed by a company specialized in removing contaminated products –MANDATORY;
.Improved processes for cleaning and sanitizing spaces in general, especially restrooms – MANDATORY;
.Food: no food or drinks allowed to be offered inside the booths – MANDATORY;
.Food Center: compliant with current sanitary norms. Use of disposable materials and with organized waiting lines – MANDATORY;
Lockers in entrance areas (preferably self-service) with alcohol/tissues for disinfecting bags, suitcases, etc. – RECOMMENDED.
Communication Measures
.Accreditation of visitors online, and credentials printed in office/at home, reducing the waiting line for accreditation – MANDATORY;
.Reinforced signaling with recommendations for compliance and hygienic conditions – MANDATORY;
.Implantation of intensive communication process about the norms for the realization of events within the safety protocols established by local authorities – MANDATORY;
.After the end of the event, maintain names and contacts of participants for at least one month – MANDATORY;
.Placement in a visible spot of a sign indicating the maximum number of people allowed, to ensure social distancing in the venue – MANDATORY
.Avoiding promotional activities that may cause crowding – RECOMMENDED.
Monitoring Measures
.Service station at entrance to event with measuring of temperature by the health corps, in case of altered temperature participant must be taken to medical center – MANDATORY
